Minutes of the Regular Meeting of the Council of the Municipality of Semans
held on Wednesday, the 22th day of April, 2015 in the Municipal Office
at Semans, Saskatchewan.

 


Present:
Mayor – Duane Linford
Deputy Mayor – Malcolm Bains
Alderman – Heidi Linford
Alderman – Tom Anderson
Alderman – Perry Fehr
Assistant Administrator – Shannon Cameron

Signing of Declarations: Mayor and Councillors

Call to Order:
A quorum being present, Mayor Duane Linford, called the meeting to order at 7:03pm.

Agenda:
76/15  Anderson:  That the agenda be accepted as presented. Carried.

Minutes:
77/15 H. Linford:  That the minutes of the regular meeting March
12th, 2015 be approved as read.    Carried.

78/15 H. Linford That the minutes of the special meeting April 10th, 2015 be approved as read.    Carried.
Accounts:
79/15  D. Linford:  That the accounts be accepted as presented/attached.
                        Carried.

Financial Reports: 
80/15  H. Linford:  That the financials be accepted as presented.
Carried.

Business Arising From the Minutes:

Lots:
81/15               D. Linford: That Shannon clarify the number and size of the lots at the end of 3rd Ave. and list them as services. Carried.

Lagoon Access:
82/15 Anderson: That Shannon get a signed letter from Mathew Marshall granting us permission to access the lagoon via his field to the west.     Carried.

TSL:
83/15 D. Linford: That Shannon find out what TSL’s needs would be to unload on the highway, if we cannot gain access to the lagoon through Mathew Marshall’s field to the west.       Carried.
Capital Budget:
84/15 D. Linford That we accept Capital Budget for 2015 as present at this meeting.     Carried.

Ashley’s Benefits:
84/15 H. Linford That we will continue to pay Ashley’s benefits after they have changed from couple to family regardless of the increase.     Carried.

Fire Protection Agreement:
85/15 D. Linford That we accept the Fire Protect Agreement as presented at this meeting.     Carried.

Bylaw No. 2 – 2015 – The Village of Semans Fire Protection Bylaw:
86/15 Unanimous That we completed all three readings of Bylaw No. 2 – 2015 at this meeting.    Carried.
 D. Linford That Bylaw No. 2 – 2015 be read the first time.
 H. Linford That Bylaw No. 2 – 2015 be read the second time.
 Bains  That Bylaw No. 2 – 2015 be read the third time.

Summer Student Grant:
87/15 Anderson That Shannon advertise for a Summer Student to cut the grass throughout the Village this summer. Carried.

Scrap Metal:
88/15 Fehr  That we wait until we have more material in our scrap metal pile to get it hauled away, so that we can be paid for it.
Appointment:
 Chad Cameron arrived at 7:21pm
• Council asked what his plan for the street was and he explained that once things harden up he will close off section of streets load the truck with gravel, dump it off in the location that are in disrepair and then fill holes and level the areas using the bobcat.
• Council asked how things at the water treatment plant were going and he explained that they are working hard to get the chlorine levels to balanced; they are currently still a little high. They are trying to backwash the plant every three days to decrease the amount of buildup in the system, and therefore produce cleaner water.
• Chad wanted to discuss trying to set up a bottle depot in town, as he finds he is tossing quite a few bags of bottles and cans out on garbage days. He suggested we use the old cardboard and paper bins and have the processed of the donated bottles and cans go back into the community. Council dismissed him, stating they would discuss the idea.
Chad Cameron left at 7:38pm

New Business:

Permission to Close the Office:
89/15 H. Linford: That we allow Chad and Shannon to take Tuesday, April 28th/15. Shannon is to put up poster stating the office will be closed for the day.

 


Culverts:
90/15 Anderson That we get Chad to try and clean out in front of the culverts around town to assist will drainage. If he can’t then we will look into getting Tim Bains in to do it.     Carried.

Street Repairs:
91/15 H. Linford: That we get Tim Bains in to dig out and repair the soft spots in the streets. Prioritizing 1st Ave. Carried.

Auditors Final Package:
92/15 Fehr: That we except the Audit Findings as presented at this meeting.     Carried.
                       
Richardson Bill:
93/15 Anderson: That we bill Allen Richardson for services rendered as per our Bylaw.     Carried.

Kempton Bill:
94/15 D. Linford: That we bill Elgin Kempton for service rendered as well as parts purchased to the amount of $200. Carried.                    
                        
Gym Committee:
95/15  H. Linford:  That Shannon make up an invoice for half the cost of fixing the gas valves in the gym.    Carried.
   That all bookings of the gym now come through the Village Office to prevent confusion.   Carried.
Greenshields Seeds:
96/15 Fehr: That we offer a tax break to Greenshields Seeds in the way of 0% for the first 3 years, and then 50% for the next two years in the event that they rebuild for the purpose of business. If not then taxes will stay status quo as per assessment.     Carried.
Co-op Sidewalk:
97/15  Anderson  That we get a contractor in to repair the sidewalk out front       of the Co-op Grocery Store.   Carried.

Returned Fine:
98/15  D. Linford:  That we follow through and processed to getting this fine      served by the RCMP.    Carried.

Norton Antivirus:
99/15 H. Linford: That the Village reimburse Linford’s for a third of the cost of the Norton Antivirus.   Carried.

Andrew Probe’s Camper:
100/15 D. Linford: That Andrew cannot park his camper beside the Post Office but he can park it at the school for $20/day.                                                                                                                                        

Kathleen’s Son:
101/15 D. Linford: That Shannon write Kathleen a letter reminding her that no one is allowed in the school except her. Carried.

Street Sweeper:
102/15 D. Linford: That Shannon call and rent a street sweeper attachment for the bobcat from either A1Rentals or Bobcat.         Carried.

Bains Water Line:
103/15 D. Linford That we get Tim Bains to dig up and repair Bains waterline.       Carried.

SCN Room:
104/15 D. Linford: That we allow the Gym Committee to use the old SCN room for storage.    Carried.

Enabling Accessibility Fund:
105/15 H. Linford That we apply for the Enabling Accessibility Fund on behalf of the Gym Committee.  Carried.

Loraas Door-To-Door:
106/15 D. Linford That we don’t go ahead with the Loraas Door-to-Door pick up at this time.
Announcements:
107/15  D. Linford:  That week will hold a Special Meeting, May 6nd, 2015 at
8:00pm, to discuss the 2015 Budget.

108/15  D. Linford:  That the meeting be adjourned at 9.37pm.

 

         ________________________
            Mayor 


         ________________________
                     Administrator