Minutes of the Regular Meeting of the Council of the Municipality of Semans held on Tuesday, the 22nd day of March, 2016 in the Municipal Office at Semans, Saskatchewan.



Mayor – Duane Linford

Deputy Mayor – Malcolm Bains

Alderman – Heidi Linford

Alderman – Tom Anderson

Alderman – Perry Fehr

Administrator – Ashley Greenshields



Call to Order:

A quorum being present, Mayor Duane Linford, called the meeting to order at 7:00pm.



68/16               Anderson:                  

That we adopt the agenda as presented with the power to add.                                                                    Carried.


69/16               Bains:                        

That the minutes of the regular meeting of March 22nd, 2016 be approved as read.                            Carried.


Business Arising from Minutes:


Bruvold Property (Brickhouse):

70/16               D.Linford:                 

That we also reverse the interest earned on the previous year’s municipal portion of the taxes.                Carried.


71/16               H. Linford:                

That the accounts be accepted as presented and attached.

Financial Reports:    

72/16               D. Linford:                

That the March 2016financials be accepted as presented, and filed OR as attached hereto and forming a part of these minutes.                                                            Carried.

New Business:


**Gary Papic, our representative of the Water Security Agency, Conrad Fendelet, Jade Ross and Justin Peevers all arrived at the meeting at 7:15pm**

  • Gary discussed the future of our water treatment plant and what the latest test results are showing us.
    • From our February 2016 test, the ammonia level is at 4.5
      • Submitted another ammonia test April 12th, 2016 and the ammonia level went to 4.2.
    • Advised us that the ammonia levels in the water right now are not causing any concerns.
    • Advised us that R.O. would be the best option for us to remove the ammonia from the water
    • We would have to get an engineer out to the plant to tell us what we would need and then would be able to set up a pilot project to see how well the R.O. would work for us.
    • Stated that if we can find funding he will write a letter to go with application to possibly increase chances of getting the grant.

**Gary, Conrad, Jade and Justin left the meeting at 8:15pm**


**Herman Drescher arrived at meeting at 8:15pm**

  • Raised concerns regarding the gophers in the school yard
  • Also upset about how the crushed rock was used to fill in the areas on Semans Street where water lines were dug up to be fixed. Wasn’t put in the holes was dumped across the street and never swept back into the hole and he ended up doing it himself.
    • Advised Herman we would get Justin to fix this
  • Asked about dogs running at large and if there was a nuisance bylaw regarding junk in yard.
    • Advised we would need a written complaint for dogs running at large.
  • Also asked that the eaves trough on the Post Office be fixed and the hole on the south side of the Post Office be filled in.

**Herman left the meeting at 8:30pm**


Fire Extinguishers:

73/16               D.Linford:                 

That Ashley get quotes for fire extinguishers for the Village.                                                            Carried.


Speed Bumps:

74/16               Anderson:                  

That Ashley get quotes on speed bumps. Ashley to call Sargent Cleary about setting up a speed blitz on Semans Street to try to get people to slow down.                                                                                                            Carried.

Dog Complaint:

76/16               Anderson:                  

That we accept the written dog complaint and Ashley will issue a letter advising owners of the dog about the complaint.                                                       Carried.

Ammonia Test for Water Treatment Plant:

77/16               D. Linford:                

That we buy an ammonia test kit for the WTP so we can test for ammonia at any time and not have to order separate tests.                                                                        Carried.


Waxing Hallway Floors in School:

78/16               H.Linford:                 

That we ask Beth Anderson to wax the hallway floors at the school.                                                                                       Carried.


Abandoned Water Accounts:

79/16                 D.Linford:                 

That we write off all abandoned utility accounts.                                                                                          Carried.


Mike Ryerson – Snow Removal:

80/16               D.Linford:                 

That Ashley send Mike a letter saying snow will still be piled on empty lot during the winter but will be removed prior to the spring thaw to avoid any flooding.                                                               Carried.


81/16               H.Linford:                 

That Ashley get quotes on pouring new concrete pads for headstones at cemetery that would be big enough to hold cremation memoriam that require the concrete pad to be 24” wide vs. 18” wide. Ashley will also order a load of gravel to fix road through cemetery.              Carried.


UMAAS Convention:

82/16               D. Linford:                

That Ashley travel to Saskatoon to attend the 2016 UMAAS Convention on June 7-10, 2016.          Carried.

Vacuum for Office:

83/16               D. Linford:                

That Ashley or Fay purchase an upright, bagless vacuum for the office for around $50.00.                        Carried.


Ashley Holidays:

84/16               H. Linford:                

That Ashley close the office on May 12-13th while she is away.                                                                    Carried.


85/16               Anderson:                  

That councillors will start to watch for auctions with graders for sale.                                              Carried.


Justin Peevers Contract:

86/16               Bains:                        

That we approve the updated contract for Justin which changes include:

 - Putting Justin on a salary vs hourly wage.
 - Including 12 sick days per year and on the 3rd consecutive sick day taken a doctor’s note is required.                                                                                     Carried.

Tree Quote:

87/16               D. Linford:                

That we do not accept Clinton Schira’s quote to trim and/or cut trees down in town.                           Carried.


Boiler in school:

88/16               D. Linford:                

That Ashley contact Acton’s Plumbing and Heating to fix gas leak on old boiler at the school.                 Carried.


Last Mountain Regional Park Board:

89/16               Bains:                        

That we do not enter into a 5 year agreement with the Last Mountain Regional Park Board to get a seat on the board.                                                                                   Carried.


The Dump:

90/16               Bains:                         That a councillor will need to be contacted to open the dump on Saturdays and Sundays for May and June.                                                                                        Carried.

Audit Service Plan:

91/16               D. Linford:                

That we accept the Audit Service Plan as presented from C.S. Skrupski CPA.                                                                                                                                                Carried.



92/16               Bains:                        

That we get a written quote from Jeff at Redline Manufacturing to fix bearing and bushing on quick attach on the Bobcat. Verbal quote was for $1,200.00 to fix the Bobcat.                                                            Carried.


R.O. for Water Treatment Plant:

93/16               D. Linford:                

That Ashley find funding for a new R.O. system at the water plant. Ashley will also find out what it costs to add the necessary minerals back to the water after going through the R.O.                                      Carried.


Touchwood Hills Regional Landfill Annual Meeting:

94/16               Bains:                        

That Duane and Malcolm will both attend the annual meeting in Raymore on April 27th, 2016.          Carried.


Level Grade Crossings Group Purchase:

95/16               D. Linford:                

That we do not participate in the Level Grade Crossings Group Purchase.                                       Carried.



96/16               Anderson:                  

That Ashley contact CN about the culvert under the railway.                                                           Carried.



97/16               D. Linford:                

Duane advised Council about what Yancoal’s plan is regarding the new mine they will be opening. Ashley will let Duane and Tom know about the next meeting so they can attend.                                                    Carried.



98/16               D. Linford                  

Next meeting will be call of the chair.


99/16               D. Linford:                

That the meeting be adjourned at 10:05pm.








                                                                                                            ________________________                                                                                                                       Administrator