August 2016

Minutes of the Regular Meeting of the Council of the Municipality of Semans
held on Wednesday, the 10th day of August, 2016 in the Municipal Office
at Semans, Saskatchewan.
    
Present:
Mayor – Duane Linford
Deputy Mayor – Malcolm Bains
Alderman – Heidi Linford
Alderman – Tom Anderson
Administrator – Ashley Greenshields
Acting Administrator – Amanda Meyers


Call to Order:
A quorum being present, Mayor Duane Linford, called the meeting to order at 6:53 pm.

Agenda:
186/16    M.Bains:    That we add Justin Peevers and the Returning Officer for the October Election to the agenda.  Motion to adopt the agenda as presented with the power to add.                                                                    Carried.
Minutes:
187/16    M. Bains:    That the minutes of the regular meeting of July 12th, 2016 be approved as read.                      

   Carried.

Business Arising from Minutes:

Speed Limit Bylaw:   
188/16            D. Linford:    Will require new signs for the new speed limit of 40 km/per hour. Amanda will look into getting new signs.

Carried.


Accounts:
189/16    H. Linford:    That the list of accounts be accepted as presented and attached.                                                                   

Carried.

Financial Reports:    
190/16    D. Linford:    That the July 2016 financials be accepted as presented, and filed OR as attached hereto and forming a part of these minutes.                   

Carried.

New Business:

Elane McGinnis Compensation:
191/16    D. Linford:    That Elaine will not be compensated on her water bill for her garbage not being picked up.                                                         

Carried.

Garage Packages:
192/16    T. Anderson:    That we abate the garage packages to $300.00 on 19 properties.    

 Carried.                            

 
CUPS Agreemet:
193/16    M. Bains:    That we approve the CUPS billing system with the bank of Raymore.                                                               

Carried.

Darren Danyluk:
194/16    D. Linford:    That we do not give Darren a monthly camping rate, instead he will receive the weekly rate of $100.00 per week (7 days) as well as a $20.00 deposit for a shower key.                                                  

  Carried.

Clunie Consulting:
195/16    H. Linford:    That we approve Clunie Consulting to move a bunk house to camp ground for the same price as a camper ($100/week) and to utilize a class room for $100/ month and the kitchen and appliances for $200/month as well as a $500.00 damage deposit.                                                             

Carried.

Women’s Showers
196/16    D. Linford:    That Amanda contacts Wally Tetlock, Roman Szymesko and Dwayne Veitch for a quote to have the Women’s showers in the school completely gutted and redone.                                                                    

Carried.

Gym Air Conditioner:
197/16    H.Linford:    That we approve the $3000.00 fee to replace the motor in the gym air conditioner.
                                                                                                                                            Carried.

Lawn Mower Repair:
198/16    D.Linford:    That we approve the lawn mower hood to be repaired for approximately $1,300.00                          
                                                                                                                                         Carried.

Street Paving:
199/16    T. Anderson:    That we approve the $10,000.00 street paving bill to repair the streets that were in need of paving. Administrator advised council that there are certain protocols when hiring a contractor that should have been discussed and a resolution passed at a meeting prior to hire.                            

Carried.
                                                                                                           
Cemetery Treasurer:
200/16    H. Linford:    That we remove Ashley Greenshields as Treasurer and replace Ashley with Amanda Meyers.                                              

Carried.

SWWA Conference:
201/16    H. Linford:    Justin will contact SIAST for CEU’s before he can attend the conference. Justin will also be going on disability leave as he was injured while on duty.                                                                         

Carried.


Flowers
202/16    T. Anderson:    Send card to say thank you for keeping up keeping the flowers.

Conrad Fendelet:
203/16    D. Linford:    That we pay Conrad a wage of $15.00 per hour for garbage pickup.
                               
 Carried.

Sam Anderson:
204/16    D. Linford:    That we pay Sam Anderson a wage of $15.00 per hour for cutting grass.
                                                                                                                                 Carried.

SCC Donation:
205/16    D. Linford:    That we donate $500.00 to the Seman’s Centennial Committee.                                

Carried.

Semans Rec. Board Donation
206/16    H. Linford    That we approve this cheque for $3,573.00 be re-issued as per our grant received from the Sask. Lotteries.

Carried.

Amanda Meyers
207/16    T. Anderson    That we hire Amanda Meyers as the Village of Semans Acting Administrator at a rate of $20.00/ hour with immediate benefits, enrollment in MEPP and a wage increase to $21.50/ hour once confirmation of convocation is received. There will be a probationary period of 12 months.

Carried.

Mentor
208/16    D. Linford    That we hire Jason Chorneyko (Wynyard) or Michelle                       Pratchler (Nokomis) as Amanda’s mentor for a 12 month period, depending who is better priced.                     

Carried.

Returning Officer
209/16    D. Linford    That we appoint Amanda Meyers as Returning Officer for the October election. Appointment accepted by Amanda.
                                                                                                                                        Carried.


Rescind Motion 153/16
210/16             M.Bains                     That we Rescind motion 153/16 that appointed Ashley as               Returning officer in the October election
                                                                                                                                       Carried.

Ashley’s Resignation
211/16             D.Linford                  That we accept Ashley’s Resignation.
                                                                                                                                       Carried.

CIBC
212/16           D.Linford                   That we do not apply for the CIBC online payments.
                                                                                                                                     Carried.
    

Announcements:
213/16        D. Linford        Next meeting will be at the call of the chair
                                                      Carried.
214/16        D. Linford:        That the meeting be adjourned at 8:10pm.