Minutes of the Regular Meeting of the Council of the Municipality of Semans
held on Wednesday, the 10th day of August, 2016 in the Municipal Office
at Semans, Saskatchewan.
Mayor – Duane Linford
Deputy Mayor – Malcolm Bains
Alderman – Heidi Linford
Alderman – Tom Anderson
Administrator – Ashley Greenshields
Acting Administrator – Amanda Meyers
Call to Order:
A quorum being present, Mayor Duane Linford, called the meeting to order at 6:53 pm.
186/16 M.Bains: That we add Justin Peevers and the Returning Officer for the October Election to the agenda. Motion to adopt the agenda as presented with the power to add. Carried.
187/16 M. Bains: That the minutes of the regular meeting of July 12th, 2016 be approved as read.
Business Arising from Minutes:
Speed Limit Bylaw:
188/16 D. Linford: Will require new signs for the new speed limit of 40 km/per hour. Amanda will look into getting new signs.
189/16 H. Linford: That the list of accounts be accepted as presented and attached.
190/16 D. Linford: That the July 2016 financials be accepted as presented, and filed OR as attached hereto and forming a part of these minutes.
Elane McGinnis Compensation:
191/16 D. Linford: That Elaine will not be compensated on her water bill for her garbage not being picked up.
192/16 T. Anderson: That we abate the garage packages to $300.00 on 19 properties.
193/16 M. Bains: That we approve the CUPS billing system with the bank of Raymore.
194/16 D. Linford: That we do not give Darren a monthly camping rate, instead he will receive the weekly rate of $100.00 per week (7 days) as well as a $20.00 deposit for a shower key.
195/16 H. Linford: That we approve Clunie Consulting to move a bunk house to camp ground for the same price as a camper ($100/week) and to utilize a class room for $100/ month and the kitchen and appliances for $200/month as well as a $500.00 damage deposit.
196/16 D. Linford: That Amanda contacts Wally Tetlock, Roman Szymesko and Dwayne Veitch for a quote to have the Women’s showers in the school completely gutted and redone.
Gym Air Conditioner:
197/16 H.Linford: That we approve the $3000.00 fee to replace the motor in the gym air conditioner.
Lawn Mower Repair:
198/16 D.Linford: That we approve the lawn mower hood to be repaired for approximately $1,300.00
199/16 T. Anderson: That we approve the $10,000.00 street paving bill to repair the streets that were in need of paving. Administrator advised council that there are certain protocols when hiring a contractor that should have been discussed and a resolution passed at a meeting prior to hire.
200/16 H. Linford: That we remove Ashley Greenshields as Treasurer and replace Ashley with Amanda Meyers.
201/16 H. Linford: Justin will contact SIAST for CEU’s before he can attend the conference. Justin will also be going on disability leave as he was injured while on duty.
202/16 T. Anderson: Send card to say thank you for keeping up keeping the flowers.
203/16 D. Linford: That we pay Conrad a wage of $15.00 per hour for garbage pickup.
204/16 D. Linford: That we pay Sam Anderson a wage of $15.00 per hour for cutting grass.
205/16 D. Linford: That we donate $500.00 to the Seman’s Centennial Committee.
Semans Rec. Board Donation
206/16 H. Linford That we approve this cheque for $3,573.00 be re-issued as per our grant received from the Sask. Lotteries.
207/16 T. Anderson That we hire Amanda Meyers as the Village of Semans Acting Administrator at a rate of $20.00/ hour with immediate benefits, enrollment in MEPP and a wage increase to $21.50/ hour once confirmation of convocation is received. There will be a probationary period of 12 months.
208/16 D. Linford That we hire Jason Chorneyko (Wynyard) or Michelle Pratchler (Nokomis) as Amanda’s mentor for a 12 month period, depending who is better priced.
209/16 D. Linford That we appoint Amanda Meyers as Returning Officer for the October election. Appointment accepted by Amanda.
Rescind Motion 153/16
210/16 M.Bains That we Rescind motion 153/16 that appointed Ashley as Returning officer in the October election
211/16 D.Linford That we accept Ashley’s Resignation.
212/16 D.Linford That we do not apply for the CIBC online payments.
213/16 D. Linford Next meeting will be at the call of the chair
214/16 D. Linford: That the meeting be adjourned at 8:10pm.