Minutes of the Regular Meeting of the Council of the Municipality of Semans
held on Tuesday, the 13th day of January, 2015 in the Municipal Office
at Semans, Saskatchewan.

 


Present:
Mayor – Duane Linford
Deputy Mayor – Malcolm Bains
Alderman – Heidi Linford
Alderman – Perry Fehr
Alderman – Tom Anderson
Administrator – Ashley Greenshields
Assistant Administrator – Shannon Cameron

Signing of Declarations: Mayor and Councillors


Call to Order:
A quorum being present, Mayor Duane Linford, called the meeting to order at 4:06pm.


Agenda:
1/15  Anderson:  That the agenda be accepted as presented.
          Carried.

Minutes:
2/15 Bains:   That the minutes of the regular meeting January
13th, 2015 be approved as read.
                       Carried.
Accounts:
3/15  D. Linford:  That the accounts be accepted as presented/attached.
                        Carried.

Financial Reports: 
4/15  Anderson:  That the financials be accepted as presented.
Carried.

**Ron Hido joined meeting at 4:17pm**
• Council asked for his opinion on how things were going at the water treatment plant including employees and operations.
• Advised Council that there have been issues with the way he has been training Shane how to run things and how Shane thinks they should be done, resulting in inconsistent test results and chemical levels that are not where they should be.
Ron left meeting at 4:35pm

New Business:

Bylaw No. 1 – 2015 – The Village of Semans Dog Bylaw:
5/15 Unanimous:  That we complete all three readings of Bylaw No. 1 – 2015      at this meeting.              Carried.

 D. Linford:  Bylaw No. 1 – 2015 be read a 1st time.
 H. Linford:  Bylaw No. 1 – 2015 be read a 2nd time.
 Fehr:   Bylaw No. 1 – 2015 be read a 3rd time.

**Shane Bruvold joined meeting at 5:16pm**
• Discussed with Shane the relationship between himself and other employees and that they must be treated with respect all of the time.
• Also advised that we do not clear snow from anyone’s driveway in town with the bobcat due to liability issues.
• Discussed issues brought up earlier in the meeting with Ron regarding the issues he sees at the water treatment plant.
Shane left meeting at 5:30pm

Engineer:
6/15 D. Linford That we locate the blueprints of the school and get a quote from an engineer to see what it would cost to change the south west end of the school into a fire hall.           Carried.

School Boiler:
7/15 H. Linford That we allocate $11,013.22 (revenue generated from campground fees for 2014 summer/fall), $13,995.00 (grants received - $12,000 (2012) and $1,995 (2014), and the remaining $1,991.78 be taken from School Term Deposit account to pay for the new boiler at the school.       Carried.

Summer Student:
8/15 D. Linford That Ashley apply for a summer student grant for both the Village and the Cemetery. Wage for both will be $10.20/hr.                    
                  Carried.

RM Recreation Grant:
9/15 H. Linford That we allocate the RM Recreation Grant for 2015 as following:
• Semans Arena - $940.50
• Semans Cemetery - $940.50
• Semans Gym - $940.50
• Semans Senior Centre - $940.50
• Semans Legion - $940.50
• Semans Museum - $940.50
• Semans Rec Centre - $940.50
• Semans Library - $940.50
                Carried.

Christmas Bonuses:
10/15 D. Linford That we pay Christmas Bonuses to Ashley of $100 and Shane of $50.               Carried.

Christmas Party:
11/15 H. Linford That we have our Christmas party on January 30th and pay Sharon Drescher $75 to prepare meal.           Carried.

Employee Bonds:
12/15 Bains: 2014-1015 Insurance policy presented showing the Administrator and Assistant Administrator are bonded.
                  Carried.


Water Test Reports:
13/15 Bains: Councillors reviewed and initialed water test reports from July to December.              Carried.

Shannon’s Hours:
14/15 H. Linford That we approve Shannon to start coming in an extra day a week to become more familiar with the processes of the office.                Carried.

Cal Shaw:
15/15 H. Linford That we agree to hire Call Shaw as a mentor to Shannon Cameron for 1 year while Ashley is away on maternity leave.  We will pay wages to the R.M. of Mount Hope in the amount of $831.92 bi-weekly.                            Carried.

Auditor:
16/15 D. Linford That we hire MNP to complete the office audit for 2014.
                  Carried.

Post Office Floors:
17/15 D. Linford That Ashley contact Roman Szymesko to wax floors at the Post Office on a long weekend.            Carried.

Boat/Trailer/Motor:
18/15 D. Linford That we put the boat/trailer/motor that is beside the hotel up for tender.               Carried.

Sports Grounds:
19/15 Anderson That Ashley send a letter to the R.M. of Mount Hope stating that we will sell them the Sports Grounds for $1 however, only if the shop is built within 5 years and the land cannot be used for storage, parking or use otherwise without a building on it.  The cost of getting utilities out to this land will also be the cost of the R.M. of Mount Hope.
                     Carried.

Announcements:
20/15 D.Linford That the next meeting will be February 11th, 2015 at 4:15pm.

21/15 D. Linford That the meeting be adjourned at 6:27pm.