Minutes of the Regular Meeting of the Council of the Municipality of Semans
held on Monday, the 18th day of January, 2016 in the Municipal Office
at Semans, Saskatchewan.
    
Present:
Mayor – Duane Linford
Deputy Mayor – Malcolm Bains
Alderman – Heidi Linford
Alderman – Tom Anderson
Alderman – Perry Fehr
Acting Clerk – Shannon Cameron

Call to Order:
A quorum being present, Mayor Duane Linford, called the meeting to order at 4:04pm.

Agenda:
1/16    Anderson:    That we adopt the agenda as presented with the power to add.                        Carried.

Minutes:
2/16    H. Linford:    That the minutes of the regular meeting of December 16th, 2015 be approved as read.            Carried.

Business Arising from Minutes:

Dam Reservoir – Original Agreement Found :
3/16    Fehr:    That Shannon work with the RM Administrator to update the current Dam Reservoir, and then send it off to Water Security.                     Carried.

School Roof – FCC Grant:
4/16    D.Linford:    That Shannon apply for the FCC Grant as soon as it becomes available, as well that she continues to look for other grants that may be applicable.        Carried.

Fay Belfour Hours:
5/16    Bains:    That we amend Fay’s contract to a salary rate of $468/bi-weekly, and to include the cleaning of the Village Office, as well as the Rec Center after it has been rent out for a function.                    Carried.

THRL Recycling:
6/16    Bains:    That we start picking residential recycling on a bi-weekly bases and business recycling on a weekly bases. Heidi will make up a color coded calendar, Shannon will do up a mail drop. Recycling pick-up will start the first Wednesday in February.                    Carried.

Accounts:
7/16    Fehr:    That the accounts be accepted as presented and attached.
                                               Carried.
Financial Reports:    
8/16    Anderson:    That the December 2015 financials be accepted as presented, and filed OR as attached hereto and forming a part of these minutes.                Carried.

New Business:

Ammonia Test:
9/16    Anderson:    That we postpone doing the Ammonia Test at the WTP until we have exhausted all other options in bring out chlorine levels down, as the mandatory yearly test came back with expectable numbers.        Carried.

***Duane and Heidi Left the Meeting***

Emergency Snow Removal:
10/16    Bains:    That we pay Duane $100/hr for his help with snow removal in December and that we contract Duane until May 1, 2016 for any other emergency snow removal situations, at the above stated rate. We will tender the position next fall, for winter 2016.                      Carried.

***Duane and Heidi Returned to the Meeting***

RCMP Report:
11/16    Anderson:    That Shannon contacts the Punnichy RCMP Detachment and asks them to attend our next council meeting to give an update on area activity.            Carried.

Krismer & Associates:
12/16    H. Linford:    That we accepted Clinton Krismer of Gord Krismer & Associates as a member of our Board of Revision panel.                            Carried.
13/16    Anderson:    That we accepted Gordon Krismer of Gord Krismer & Associates as a member of our Board of Revision panel.                            Carried.
14/16    Fehr:    That we accepted Jeff Hutton of Gord Krismer & Associates as a member of our Board of Revision panel.                            Carried.
15/16    D. Linford    That we accepted Loretta Sernowski of Gord Krismer & Associates as a member of our Board of Revision panel.                            Carried.
16/16    Bains:    That we accepted Reg Skinner of Gord Krismer & Associates as a member of our Board of Revision panel.                            Carried.
17/16    Anderson    That we accepted Don Von Deseleare of Gord Krismer & Associates as a member of our Board of Revision panel.                            Carried.
18/16    H. Linford    That we accepted Brian Lynch of Gord Krismer & Associates as Secretary to our Board of Revision panel.                            Carried.

Jones Lang LaSalle Contract:
19/16    Bains:    That Duane signs the contract, effectively extending our Canada Post Contract until 2022.        Carried.

Municipal Employee Code of Conduct Bylaw No. 1/16:
20/16    Unanimous:        That we complete all three readings of Bylaw No. 116                     at this meeting.                Carried.

    H. Linford:        Bylaw No. 1/16 be read a 1st time.
    Anderson:        Bylaw No. 1/16 be read a 2nd time.
    Bains:            Bylaw No. 1/16 be read a 3rd time.
21/16    H. Linford:    That we order one copy of Roberts Rules of Order.
            Carried.

Municipal Employee Code of Conduct:
22/16    Bains:    That we accept the Code of Conduct as present to us at this meeting.                    Carried.

Public Disclosure Statements:
23/16    H.Linford:    That all council member will complete their disclosure statements and return them to Shannon no later than the 10th of February.                Carried.

Saskatchewan Public Works Association:
24/16    Anderson:    That we don’t send anyone to SPWA this year.                                Carried.

School Safety:
25/16    D. Linford:    That Shannon contacts Darwin Stewart about getting the fire extinguishers in the school recharges, as well as possible ordering a couple more. Also that Shannon talks to the Nokomis Health Center about the possibility of having a wheelchair donated to the Gym Committee.                                Carried.

Town Truck Windshield:
26/16    D.Linford:    That Shannon book the town truck in to Lorne’s to get the windshield replaced.                Carried.

Water Treatment Plant Records:
27/16    Anderson:    That Duane and Tom will talk to Ed once again about the importance of keeping eligible and accurate records for the WTP.                         Carried.

SUMA Employee Bonds:
28/16    H. Linford:    That we accept the Employee Bonds as present to us at this meeting.                    Carried.

Summer Student Grant:
29/16    D. Linford:    That Shannon apply for the Summer Student Grant, for the position of grass cutter.             Carried.

SUMAssure Annual General Meeting:
30/16    Bains:    That we don’t send anyone to the SUMAssure AGM this year.                         Carried.

SUMA AGM
31/16    Anderson:    That we don’t send anyone to the SUMA AGM this year.
            Carried.
Justin Peevers
32/16    D. Linford:    That Shannon start a list of task for Justin, this way he doesn’t have to try and remember everything he is asked to do. Also that Duane and Tom will talk to him about his time management skills and hour long coffee breaks.


Culvert Under Semans St.
33/16    Bains:    That Tom and Duane will take a look at the culvert and see what needs to be done.    Carried.

Garbage Stand For School
34/16    Anderson:    That Duane build a garbage stand for our back of the school.

Announcements:
35/16        D. Linford        Next meeting February 10th, 2016 @ 7:00pm.
                                            Carried.
36/16        D. Linford:        That the meeting be adjourned.        Carried.
                    Time:  5.41pm