Minutes of the Regular Meeting of the Council of the Municipality of Semans held on Wednesday, the 11th day of May, 2016 in the Municipal Office at Semans, Saskatchewan.



Mayor – Duane Linford
Deputy Mayor – Malcolm Bains\
Alderman – Heidi Linford
Alderman – Tom Anderson
Alderman – Perry Fehr
Administrator – Ashley Greenshields

Call to Order:

A quorum being present, Mayor Duane Linford, called the meeting to order at 7:00pm.



100/16             Fehr:                          

That we adopt the agenda as presented with the power to add.                                                                              Carried.


101/16             Bains:                        

That the minutes of the regular meeting of April 13th, 2016 be approved as read.                                                  Carried.


Business Arising from Minutes:

Ammonia Test:

102/16             Anderson:                  

That we see if we can run the ammonia test by ordering the powders needed for the test before we order a brand new kit.                                                                       Carried.

Vacuum for Office:

103/16             D. Linford:                

That Ashley will try to find a vacuum for $100 to $150 for the office.                                                                  Carried.

Tower Plant:

104/16             D. Linford:                

That we try to find another way to heat water line at the tower plant to help save some money on heat.         Carried.



105/16             D. Linford:                

That Ashley incorporate the suggestions made to the draft budget and bring it to the next meeting for further review.

Speed Bumps:

106/16             H. Linford:                

That we do not purchase speed bumps for Semans Street at this time.                                                                   Carried.


107/16             H. Linford:                

That the list of accounts be accepted as presented and attached.                                                                    Carried.


Financial Reports:    

108/16             Fehr:                          

That the April 2016financials be accepted as presented, and filed OR as attached hereto and forming a part of these minutes.                                                                      Carried.


New Business:


Office Space in School:

109/16             D.Linford:                 

That Ashley contact Allan from Quinton and advise we need more information regarding use of classrooms in school before being rented out. We would charge $500.00 per month per room to rent.                                                                                                   Carried.

Joyce Street Driveway:

110/16             Bains:                        

That we fix the part of Joyce’s driveway that was wrecked when her water line was fixed. Will fill with clay and gravel.                                                                              Carried.

Verbal Abuse Poster:

111/16             Anderson:                  

That we install security cameras in the Village Office, one at the front counter and one at the back door/vault area. Will also put up a no verbal abuse will be tolerated poster.                                                                                            Carried.

Board of Revision:

112/16             Bains:                        

That we appoint Christina Krismer as Secretary of our Board of Revision.                                                                       Carried.


Wally Tetlock:

113/16             H.Linford:                 

That we would be willing to work with him on payment of initial connection of water/sewer services. Garbage charges are included in the fees and cannot be separated out.                                                                                                                                            Carried.

Wipper Snippers:

114/16               Anderson:                  

That we take the wipper snippers that aren’t working to George Reynolds to see if he can get them working again. For the time being we will purchase a standard wipper snipper from the Co-op.                                                                                           Carried.

 Summer Student:

115/16             H.Linford:                 

That if we receive the grant for a summer student we will hire a student for the summer and if we do not receive the grant we will not hire a student. These responsibilities would then go to the village foreman.                                                                           Carried.


Ad in Last Mountain Times:

116/16             D.Linford:                 

That Ashley put an ad in the Last Mountain Times to advertise for a part time water treatment plant operator.                                                                                             Carried.


Scrap Metal in Dump:

117/16             D. Linford:                

That Ashley contact Mike Brunet to come out and take all the metal out of the dump. We are no longer accepting metal of any form.                                                         Carried.


Garbage Truck:

118/16             D. Linford:                

That Duane will talk to Malcolm Koncz regarding the garbage truck he has for sale and see if we can rent it for a week and see if it would work for us.                           Carried.


Wood Pile at Dump:

119/16             D. Linford:                

That we get Roger Digney in to push up the multiple piles of wood and branches into one pile so it can be burned.                                                                                                                                                                     Carried.

Frost Heaves at Paul’s Ag Tech:

120/16             Anderson:                  

That Duane and Tom will go to Paul’s and determin if it will be ok to put up barricades at the end of the street until frost heaves dry up.                                                                                  Carried.


Library Meeting:

121/16             Fehr:                          

Perry attended the library meeting in Yorkton and said there is an increase in computer use and there are grants out there to receive funding for new computers. There are also grants available for the space used for the library that could help with covering costs of utilities for Village.                                                 Carried.


Fire Co-op Meeting:

122/16             Bains:                        

Malcolm attending the Fire Co-op meeting about disbanding the co-op board and become controlled by a municipality. Nothing has been agreed upon as of yet and they are still figuring out the contract.                     Carried.


Lagoon Update: 

Ashley gave an update on the Lagoon process. We are still on the top of North Fringe’s list and they are getting their dredge ready. We need to measure from fence to lagoon so they know long the crane arm needs to be.                                                          Carried.


Bylaw Officer:

123/16             D. Linford:                

That Joanne Hamilton will forward information to us on the Bylaw Officer the Town of Raymore has hired.                                                                                                      Carried.


Touchwood Hills Regional Landfill Meeting:

124/16             D. Linford:                

Duane attended the annual THRL meeting and advised they have dug 4 new cells. The landfill is making money and doing quite well.                                                                                 Carried.


Gord Krismer & Associates Ltd.:

125/16             D. Linford:                

That we accept Gord Krismer & Associates Ltd.’s rates as presented and attached.                                                                    Carried.


Semans Centennial Committee Letter:

126/16             H. Linford:                

That we accept the letter received from the Semans Centennial Committee and approve use of Main Street and 2nd Avenue by the hotel and Rec Centre on August 13th, 2016. They will need to get liquor permits, etc.                                                                                                                                           Carried.



127/16             D. Linford                  

Next meeting will be Wednesday, June 15th at 5:30pm.


128/16             D. Linford:                

That the meeting be adjourned at 9:08pm.