November 2016

Minutes of the Regular Meeting of the Council of the Municipality of Semans
held on Tuesday, the 1st day of November, 2016 in the Municipal Office
at Semans, Saskatchewan.
    
Present:
Mayor – Jay Holmes
Deputy Mayor – Ray Lamontagne
Alderman – Malcolm Bains
Alderman – Norman Warriner
Alderman – Colin Phillips
Acting Administrator – Amanda Meyers
Commissioner for Oaths: Ashley Greenshields


Call to Order:
A quorum being present, Mayor Jay Holmes, called the meeting to order at 7:00 pm.

Mayor, Jay Holmes and Councillors, Ray Lamontagne, Malcolm Bains, Norman Warriner and Colin Phillips stood and read aloud the Oath of Office before Commissioner for Oaths, Ashley Greenshields. Ashley completed the Oath of Office forms by stamping and signing each Oath of Office.

Agenda:
261/16    N. Warriner:    That we add the Touchwood Hills Regional Landfill to the agenda. Motion to adopt the agenda as presented with the power to add.
                                  
Carried.
                                                                                     
Minutes:
262/16    N. Warriner:    That the minutes of the regular meeting of October 12 be approved as read.                            
                                         
Carried        
                
Accounts:
263/16    R. Lamontagne:    That the list of accounts be accepted as presented and attached.                                                          

Carried.

Financial Report:    
264/16    C. Phillips:    That the October 2016 financials be accepted as presented, and filed or as attached hereto and forming a part of these minutes.    
                                
Carried.                                       

New Business:

Declaration of Election Results:
265/16    J. Holmes:    That we acknowledge and accept the October 26, 2016 election results presented to us in form CC.              
                                                                                
Carried.


Appointment of Deputy Mayor:
266/16    C. Phillips:    That we appoint Ray Lamontagne as Deputy Mayor.     
                                                                               
Carried.       
                       
Appointment of Fire Board Members:
267/16    J. Holmes    That we appoint Malcolm Bains and Norman Warriner as Fire Board members.
                                
Carried.


Appointment of Arena Board Member
268/16    R. Lamontagne:    That we appoint Jay Holmes as the Arena Board Member                                                                                    

Carried.

Appointment of THRL Members
269/16    M. Bains:    That we appoint Malcolm Bains and Ray Lamontagne as the THRL Board Members.                                                                            

Carried.

Appointment of Health District Member:
270/16    J. Holmes:    That we appoint Ray Lamontagne as Health District Board Member.                                                                                    

Carried.

Justin Peevers SWWA:
271/16    J. Holmes:    That we will reimburse Justin Peevers the amount spent to attend the SWWA conference in Saskatoon on Nov. 2 –4, if Justin signs a new contract after December 31, 2016. **Update: Justin did not attend the SWWA conference.
                                
Carried.                                                                                       
                                                                      
Rob Theissen:
272/16    R. Lamontagne:    That we terminate Rob Thiessen as Village Labourer due to his driver’s license restriction. Jay will contact Conrad Fendelet to see if he would consider being our temporary village labourer until Justin returns.  
                                                                                                                                            
Carried.

Power for Christmas Lights:
273/16    R. Lamontagne:    That Colin Phillips contacts Sengine Boychuk (Electrician) to inquire about power for Christmas lights. This may include the cost to fix plugs, etc.               
                                                                                                                                         
Carried.
                                                                                                                                    
Back Alleys:
274/16    J. Holmes:    That we hire Mark Ladner to level out the back alleys. Jay will contact Mark and see what his pricing is.  
                                
Carried.    
                                                
List of Lands in Arrears:
275/16    R. Lamontagne    That a letter be sent to each property owner from the new council expressing our willingness to work with the property owner(s) to come up with a plan to settle arrears.   
                                
Carried.
                                                                                         
School Roof Repair:
276/16    R. Lamontagne:    That we proceed with a loan from Affinity Credit Union to pay for the remaining half of the School Roof expense until the grant is received. Amanda will look into a one year loan that can be paid back at any time. We will move a match able amount into a term to hold. We will use the School Term money as collateral.
                                
Carried.

Signing Authority:
277/16    N. Warriner    That we approve Mayor Jay Holmes and Deputy Mayor Ray Lamontagne to receive signing authority on behalf of The Village of Semans and that we remove Duane Linford and Malcolm Bains as signatories.
                                 
Carried.

Kathleen Eng & Pat Cooke:
278/16    J. Holmes:    That Amanda explains to Pat Cooke that a property assessment might increase his taxes and that a lower assessment will not reduce his taxes as we have a minimum tax in Semans.
                                 
Carried.

School Custodian Contract:
279/16    J. Holmes    That we hire Jade Ross as our School Custodian until tenders are received. Jade will receive $14.00 per hour for working at the School and the Water Treatment Plant.

Carried

Capital Flex Term:
280/16    N. Warriner:    That we roll over the Capital Flex Term for another year.  
                                 
Carried.

Amanda Meyers:
281/16    M. Bains    That we approve Amanda’s Vacation Request of 5 days for the Week of Feb. 17 – 24th.  
                                 
Carried


Commissioner for Oaths:
282/16    M.Bains:    That Amanda becomes a Commissioner for Oaths. Amanda will pay for this herself and be reimbursed by the Village.
                                 
Carried.


December 2 – 16:
283/16    N. Warriner:    That we keep the doors open 2 days a week while Amanda is on Vacation. Jay will contact Jose Digney to see if she would be willing to fill in for Amanda.   
                                 
Carried.

Amanda Wage Increase:
284/16    R. Lamontagne:    That we increase Amanda’s Wage to $25.00 per hour without a raise for two years.  
                                 
Carried.

SUMA Regional Meeting:
285/16    J. Holmes:    That Amanda attends the SUMA Regional Meeting on Nov. 18, 2016 in For Qu’Appelle.
                                 
Carried.

Announcements:                                                      Carried.
286/16        J. Holmes:        That the meeting be adjourned at 10:40PM